The usage of group messaging services and applications amongst employees is increasing and with it comes the risk that employees may use the applications inappropriately.
There was once a time when employees would use emails to send images, videos and potentially inappropriate content to colleagues and because employers monitor emails and have made it clear that this is not acceptable it has shifted from email to group messaging applications such as Whatsapp.
Because the applications are outside of the employers systems and private to those involved many employees will say things, share things and forward messages that are inappropriate. This can lead to reputation risk to employers, legal liability for employees and potential damage to relationships amongst staff and even with clients and customers.
There was a story in a local paper on the Isle of Wight about one business where the seemingly private Facebook group chats amongst staff were shared inadvertently with someone who in turn shared them with the local paper. The comments were racist and critical of clients leading to a real risk to the business not to mention potential for discrimination claims. You can hear more about this in episode 122 of the Employment Law and HR Podcast.
We have therefore prepared a policy for you to implement within your business or organisation and which can be shared with employees to ensure that they are aware of what is and isn’t appropriate and also highlight the potential personal risk to them.
You can download your own copy to use and amend as necessary for just £36.
Once you have downloaded if you have any questions please do not hesitate to contact us: [email protected]MPORTANT NOTE: The information and documents provided on this site are for general use on a ‘do it yourself’ basis and and are not intended to be comprehensive or a replacement for obtaining specific legal advice about your situation. Using the information or documents without consulting us or another professional adviser is at your own risk. Real Employment Law Advice Limited accepts no responsibility and gives no representations or warranties, express or implied, that any of the information and materials on this site is complete, accurate or free from errors or omissions. All purchases are subject to the Terms and Conditions of use which can be viewed here. Photo by Christian Wiediger on Unsplash